Printing Letterhead Prepunched or Preprinted Paper

When printing letterhead, prepunched, or preprinted paper, it is important to load the trays with the correct orientation.

Note Paper orientation is different when you print with an optional duplexer (page 33).

Printing in portrait or landscape mode is usually selected from the software application or printer driver. If the option is not available, change the Orientation setting from the Printing Menu in the printer's control panel (page B-9).

Paper Orientation

For Tray 1, load paper with the side-to-be-printed facing up, and the top, short edge toward the printer.

Figure 10 Paper Orientation for Tray 1

For all other trays, load paper with the side-to-be-printed facing down, and the top edge toward you.

Fold Tray 5si
Figure 11 Paper Orientation for All Other Trays

With the optional envelope feeder, the printer will automatically feed up to 75 envelopes. To order an envelope feeder, see page 6. To print with the envelope feeder, see page 39.

Many types of envelopes can be printed from Tray 1. (Up to 10 can be stacked in the tray.) Printing performance depends on the construction of the envelope. Always test a few sample envelopes before purchasing a large quantity.

• Set margins at least 0.6 inch (15 mm) from the edge of the envelope.

• If you have problems printing envelopes, try opening the rear output bin.

When you print large numbers of envelopes and standard paper, for best printing performance print paper first, then envelopes. To alternate paper and envelopes, from the Configuration Menu in the printer's control panel select .

WARNING! Never use envelopes with coated linings, exposed self-stick adhesives, or other synthetic materials. These items can emit noxious fumes.

Envelopes with clasps, snaps, windows, coated linings, exposed self-stick adhesives, or other synthetic materials can severely damage the printer.

To avoid jamming and possible printer damage, never try to print on both sides of an envelope.

Before you load envelopes, make sure they are flat and not damaged or stuck together. Do not use envelopes with pressure-sensitive adhesive. (For envelope specifications, see page A-9.)

Loading Envelopes in Tray 1

1 Open Tray 1, but do not pull out the extension. (Envelopes feed best without the extension.)

2 Open the rear output bin and pull out the tray extension. (This reduces envelope curl and wrinkling.)

3 Load up to 10 envelopes in the center of Tray 1 with the side-to-be-printed facing up, and the postage-end toward the printer. Slide the envelopes into the printer as far as they will go without forcing them.

4 Adjust the guides to touch the envelope stack without bending the envelopes. Make sure the envelopes fit under the tabs on the guides.

Feeding Envelopes Automatically (Optional Envelope Feeder)

With the optional envelope feeder, the printer will automatically feed up to 75 envelopes. To print envelopes without an envelope feeder, see page 37.

Note See the documentation included with the envelope feeder for complete installation and setup instructions.

You might need to configure the printer driver to recognize the envelope feeder. See the printer software help for details.

Figure 12 Envelope Feeder Details Envelope Sizes

• The envelope feeder supports sizes from 3.5 by 6.3 inches (90 by 160 mm) to 7 by 10 inches (178 by 254 mm).

• Other sizes of envelopes should be printed from Tray 1.

Inserting and Removing the Envelope Feeder

Fold Tray 5si

1 Open Tray 1.

2 Open the access door on the right, front corner of the printer, inside Tray 1.

3 Remove the plastic cover from the printer. (Replace the cover when the envelope feeder is not attached.)

4 Insert the envelope feeder into the printer as far as it will go. (The connector on the top right side of the envelope feeder fits into the plug in the printer.) Pull gently on the envelope feeder to be sure that it is securely in place.

5 To remove the envelope feeder, press the release button on the left and pull the envelope feeder away from the printer.

Loading Envelopes in the Envelope Feeder

Note

Print only on envelopes approved for use in the printer (page 37 and page A-9).

1 Fold down the tray extension. Lift the envelope weight.

2 Squeeze the release lever on the left envelope guide and slide the guides apart.

3 Load envelopes into the envelope feeder with the side-to-be-printed facing up, and the postage end toward the printer. Push the envelopes into the envelope feeder as far as they will go without forcing them. Push the bottom envelope in slightly farther than the top envelopes. (Stack them as shown.)

4 Lower the envelope weight onto the envelopes.

5 Adjust the guides to touch the envelopes without bending them. Make sure the envelope feeder is not overfilled.

Note

Select the envelope size from the software application (if the setting is available), the printer driver, and the Paper Handling Menu in the printer's control panel (page B-3). To print by type and size of paper, see page 52.

Use only labels recommended for use in laser printers. Make sure that labels meet the specifications for the input tray you use (page A-8).

• Print a stack of 50 labels from Tray 1 or a stack of 50 to 100 labels from other trays.

• Load labels in Tray 1 with the side-to-be-printed facing up, and the top, short edge toward the printer. For orientation in other trays, see Figure 11 on page 36.

• Try opening the rear output bin (page 25) to prevent curl and other problems.

Do not:

Caution Failure to follow these instructions can damage the printer.

• Do not load the trays to capacity because labels are heavier than paper.

• Do not use labels that are separating from the backing sheet, wrinkled, or damaged in any way.

• Do not use labels that have the backing sheet exposed. (Labels must cover the entire backing sheet with no exposed spaces.)

• Do not feed a sheet of labels through the printer more than once. The adhesive backing is designed for only one pass through the printer.

• Do not print on both sides of labels.

Use only transparencies recommended for use in laser printers. For transparency specifications, see page A-8.

• Load transparencies face up in Tray 1 with the top toward the printer.

• A stack of 50 to 100 transparencies can be printed from other trays. Because transparencies are heavier than paper, do not load the other trays to capacity. For orientation in other trays, see Figure 11 on page 36.

• To prevent transparencies from becoming too hot or sticking together, use the top output bin by closing the rear output bin (page 24). Remove each transparency from the output bin before printing another.

• Place transparencies on a flat surface to cool after removing them from the printer.

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  • glen
    How to print on letterhead paper with deskjet printer?
    5 months ago

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